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How to Create an Accessible PowerPoint Presentation
Part 1: Create the HTML version of your presentation with PowerPoint.
- Open your presentation in PowerPoint; choose "file/save as
- This opens up the Internet Assistant wizard for PowerPoint.
- Under layout selection: choose page style standard.
- For graphic type: choose GIF.
- For graphic size: 640 x 480, ¾ width of screen works well.
- Information page is optional; I haven’t used this option.
- Colors and buttons: use browser colors.
- Layout options: choose button style that you prefer; and placement of
buttons on page. Above or below the graphic usually works well.
- Save locally in the directory of your choice.
Part 2: Create the accessible version with FrontPage.
- Import your presentation into FrontPage.
- Edit Pages: In HTML editor, remove comments.
- Insert the current DOCTYPE for the version of html that you are using.
- For the index.htm page: add a link to the text version of the
presentation. (‘Click here to start’ only goes to the first slide of the
graphic version). The default links to the individual pages also go to the
graphic version; be sure to add links to the text version of individual
- For the graphics pages (usually sldnnn.htm), be sure that there is
"alt text" for all buttons and the slide image. In the HTML
editor, remove the tag "usemap=#Objmap" from the slide image. The
slide image can be linked to the text page if desired.
- For the text pages (usually tsldnnn.htm), be sure to add links back to the
table of contents, and to the last slide.
- Format pages as desired; also check for deprecated HTML tags if you wish
to validate the HTML.
Written by: Mary Morelli